Accounts Payable Manager

Job Description

Summary:

The Accounts Payable Manager is responsible for the supervision and development of a team of 12 Accounts Payable Coordinators and Analysts and all tasks associated with each role. This position offers a fasted-paced and dynamic role that concentrates on team and organizational success.

Qualifications:

Job Experience: 5-7 years accounting experience with 4 years management / supervisory experience. Previous experience in a public service or marketing firm and an understanding of media buying processes preferred.

Education: BA/BS in Accounting or Business or equivalent work experience

Skills:

Thorough working knowledge of all Accounts Payable functions with past experience in a high volume, medium to large-size company

Excellent interpersonal skills, oral and written communication

Ability to communicate effectively with internal and external customers and build and maintain relationships throughout the organization

A team player who works effectively in high pressure situations and adaptable to changing requirements

Proactive in problem resolution, partnering with procurement teams throughout our organization to improve invoice processing

Excellent analytical skills with an advanced knowledge of MS Excel

Assist in the resolution of escalated issues

Lead, motivate and develop team members and hire, train new employees

Understand purchasing systems and processes

Establish, review, and enforce quality and controls standards

Delegate and assign tasks appropriately to ensure coverage for all tasks

Knowledge of Lawson Financials a plus but not required

Traits & Distinguishing Characteristics:

Positive attitude and strong work ethic

Ability to manage and create a team environment that encourages group success

Strong motivational, interpersonal and relationship-building skills

Ability to work with employees on all levels

Exceptional follow-up and communication skills

Ability to bring difficult tasks to completion

Active participant in meetings and proactive in problem resolution

Essential Job Functions:

Manage all tasks within the Accounts Payable function on a daily basis

Ensure that Accounts Payable is current and oversee the accurate and timely processing of employee expenses, vendor invoices and related payments

Serve as the primary liaison in escalated instances between accounts payable, buyers and vendors to resolve or prevent payment issues

Develop and maintain good working relationships with all members of the management and executive teams to ensure they are informed of AP status, projects, and requirements as needed.

Set targets and goals for the AP team to reduce the outstanding company liability

Ensure team members are working to an appropriate capacity, work is reasonably distributed according to individual ability, and team members are motivated

Develop individual performance goals for each team member and a strategy for individual professional development

Develop productivity and key metrics to assess department efficiency and individual performance and produce analytical metrics for management

QC, post payables to GL, manage cash requirements, issue checks, and ensure the timely and efficient close of Accounts Payable at month-end

Ensure the AP team abides by internal processing controls and SOX compliance.

Review and develop process improvements/efficiencies and document policies and procedures to create and uphold internal controls

Develop and maintain good working relationship with Client Finance ensuring they have all information necessary to complete monthly billing in a timely manner

Work with key buyers regularly to ensure they are trained on AP procedures and requirements and on the use of the eProcurement systems

Analyze and test internal AP financial and procurement systems for system upgrades / integrations as required.

Manage and oversee the UK Accounts Payable processes

Manage the Travel & Expense system (Concur) and the processes for expense report submission and payment

Interview and hire new team members as required

Organizational relationships:

Position Reports To: Associate Director Corporate Finance
Position Supervises: AP Coordinators, AP Analysts, AP Team Leaders and Temps